2013 Houston International FestivalConcessions Application – Call for Restaurants and VendorsFEATURED COUNTRY: BRAZIL!APRIL 20-21 & 27-28, 2013Saturdays 11am-8pm & Sundays 11am-8pmDowntown Houston, TexasOpening Ceremony and Preview Lunchtime Concert(City Hall Area ONLY!) Friday April 19, 2013 - 11AM-2PM Join us at Houston’s largest celebration of culture, art and food! Promote your restaurant/food item(s) at Houston’s largest outdoor festival.Generate substantial profits.Be a part of international excitement and entertainment at Houston’s official celebration of the cultural arts.Sell signature menu items.Promote your company/restaurant on-site with coupons, menus, promotional materials and name- identified uniformed employees. PlusOver 250,000 patrons attend Houston International Festival each year.Ethnically-diverse audience.Multi-million dollar multi-media advertising and publicity campaign.Strong buyer-power: 49% of Houston International Festival attendees have incomes of $50,000+.Affordable paid admission promotes interested audience.Seven – nine entertainment stages programmed both weekends.Celebration of international arts and culture, Featured Country Brazil in 2013.Entertainment and interactive fun for all ages.Variety of musical artists from zydeco to rock.Fabulous food offerings including carnival favorites to international fare.Entertainment zones focusing on specific regions and interests, e.g., food, music, and art.Hundreds of markets exhibits including the Fine Arts Avenue.Entertainment strategically placed to promote traffic to booths.
CONTACT: Greg Bess or Brenda Koci @ 713-869-0066Melange Catering and Special Eventsor email us at email@example.com
ALL BOOTHS INCLUDE:Specified electric power (SEE BELOW). Electrical needs above the specified amount are available and will be billed to the food vendorBooth lighting for evening hoursPlywood flooring in covered area when necessaryOn-site security throughout the eventPHOTO OF BOOTH FRONT DESIGN LAYOUT MUST BE EMAILED TO CONCESSIONS@IFEST.ORG STANDARD FOOD BOOTHOPTION 1: 10’x10’ booth - $2,295.00100 sq. ft. of tented operational space, 30 amps electrical PLUS, 10’x10’ (100 sq. ft.) of additional uncovered workspaceOPTION 2: 10’x20’ booth - $2,695 .00200 sq. ft. of tented operational space, 60 amps electrical PLUS, 10’x20’ (200 sq. ft.) of additional uncovered workspaceOPTION 3: DESSERT FOODS: 10’x10’ booth - $1,595.00100 sq. ft. of tented operational space, 10 amps electrical PLUS, 10’x10’ (100 sq. ft.) of additional uncovered workspace.
CUISINES OF SOUTH AMERICA BOOTH/BRAZIL: 10’x10’ booth100 sq. ft. of tented operational space, 10 amps electrical PLUS, 10’x10’ (100 sq. ft.) of additional uncovered workspace$2,195.00NOTE: All food booths in the Cuisines South America court must serve one of the following: Argentinean, Brazilian, Peruvian, Chilean, or Colombian.
SPECIALTY FOOD BOOTH, CITY HALL FOOD COURTHours include Opening Ceremonies Friday, April 19, 11am–2pm. 150 sq. ft. (10’x15’) of covered operational space with three phases, 60 amps (208v) of electrical power$2,695.00
ADDITIONAL COSTS – MANDATORYFEES AND PERCENTAGES TO EVENT: 10% of net food sales to cover administrative and production cost plus 4% City Fees. The event pays 8% for food sales. Vendor must pay 4% and event will pay 4%. Net food sales are defined as total coupon sales less sales tax. Each coupon is redeemed at $1.00 each.HEALTH PERMIT: Each vendor is required to pay a mandatory health permit fee of $60 per booth per day. With a $10.00 per weekend technology fee. Total $130.00 per weekend.
ADDITIONAL COSTS - OPTIONALPROPANE FEES: Propane Services Fee, $200.00 (5 days) or $150.00 (4 days).ELECTRICAL: All food booths are supplied with basic electrical, with completed Electrical Form (to follow). ADDITIONAL electric fees will apply if you need more than the supplied amount:Up to 30 amp 120 volt - $50.0030 amps 208 volt - $100.0050 amp 208 volt - $150.0070 amp 208 volt - $175.00100 amp 208 volt - $225.00All prices are for single-phase. Three-phase quoted on request.NOTE: All booths are lighted during evening hours of operation.IMPORTANT: Propane, additional electrical and health permit fees will be deducted from your settlement report at the conclusion of the event.
FOOD VENDOR FACTSACCEPTANCE: Applicants will be notified of their status on or before March 19, 2013. Applicants who are accepted will receive a contract and further information. Fee balance and contracts are due by March 31, 2013.DEPOSIT FEE: If you are NOT chosen to participate, your application fee WILL NOT BE REFUNDED once you are accepted as a food vendor and your application has been received.MENU ITEMS AND PRICING: To showcase you best, each vendor is encouraged to sell no more than four menu items. Menu items can be offered in regular and sample sized portions. Each vendor is required to show a minimum of 1 menu item in a sample portion, price not to exceed 4 coupons. Regular menu items must be priced in coupon increments (valued at $1.00 each) and approved before contract deadline.COUPONS: ALL food sales are paid for by coupon only. Vendor then redeems coupons. On April 23, 2013 and April 30, 2013, vendors will bring all collected coupons to the designated redemption center at a pre-scheduled time. At this time, coupons will be weighed: 10% of net sales (gross sales less sales tax) plus 4% City Fee and any outstanding charges will be deducted from final check. Coupons will be redeemed at $1.00 each.SALES: The food vendor will receive a check for 86% (includes city fees) of net sales (less any additional charges). Checks can be picked up 4 days after redemption or will be mailed upon request.INSURANCE: Prior to the event, vendors must show proof of General Liability insurance ($500,000 per occurrence) and name THE HOUSTON FESTIVAL FOUNDATION, INC. and CITY OF HOUSTON as additional insured. MUST BE RECEIVED NO LATER THAN APRIL 10TH, 2013. NO EXCEPTIONS!CONTACT: Greg Bess or Brenda Koci @ 713-869-0066Melange Catering and Special Eventsor email us at firstname.lastname@example.org
2013 Houston International Festival Concession Vendor Agreement & Release
If application is approved, vendor agrees to participate in THE HOUSTON INTERNATIONAL FESTIVAL 2013 and to be responsible for all booth fees and additional incurred expenses. I understand that once I am accepted, my booth fee will NOT be refunded if I am unable to participate. RELEASE: Applicant’s signature on this application releases and forever discharges the Houston Festival Foundation, Inc., the Houston International Festival, Melange Catering, Inc., the City of Houston and Harris County, all sponsoring organizations and their elected officials, directors, employees, agents and volunteers from any responsibility, personal liability, or claims of loss or damage arising out of or in conjunction with participation in the Houston International Festival.
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The Application Fee is non-refundable Application Fee 51.99